Scholars in STEM – Privacy Policy & Terms of Application
Website: https://scholarsinstem.com
Organization: Scholars in STEM Ry

1. Data Controller

Scholars in STEM Ry
Email: info@scholarsinstem.com
Address: Tampere, Finland

Scholars in STEM is committed to protecting your personal data and ensuring transparency in how we collect and use your information.

2. Who Can Apply (Age Requirement)

You must be 18 years of age or older to apply for any Scholars in STEM program, scholarship, training, or any opportunity.
We do not accept application or collecting information from individuals under 18.

3. Personal Data We Collect

When you submit an application through scholarsinstem.com, we collect:

  • Full name
  • Email address and phone number
  • Date of birth (for age verification)
  • Country of residence or nationality
  • Education background, certificates, transcripts
  • CV or résumé
  • Motivation letters, essays, or supporting documents
  • Any other details you voluntarily provide

4. Purpose of Data Collection

We process your personal data to:

  • Review and evaluate your application
  • Verify eligibility and age requirements
  • Communicate with you regarding your application
  • Administer scholarships, programs, or trainings
  • Maintain internal records and reporting
  • Inform you about similar future opportunities (only with your consent)

5. Legal Basis for Processing

We process your data based on:

  • Your consent when submitting the application
  • Legitimate interest in running our application and selection processes
  • Compliance with our policies, including minimum age requirement

6. Data Sharing

Your data may be shared only with:

  • Scholars in STEM staff and selection committee
  • Partner organizations involved in scholarship implementation (when necessary)
  • Trusted IT service providers who securely host or process data for us
  • Your performances or accomplishments with our programs will be shared on our social media platform only with your consent.

We do not sell, trade, or share your data for marketing or commercial purposes.

7. Data Storage & Retention

Your information is stored securely.
Data is retained for:

  • 24 months or less for non-selected applicants
  • Longer for selected participants or if you consent to future opportunities
  • Immediate deletion if you request removal (unless we are legally required to keep some information)

8. Your Rights

You have the right to:

  • Access your personal data
  • Request correction of incorrect or incomplete information
  • Request deletion of your data
  • Withdraw consent at any time
  • Restrict or object to data processing
  • Request data portability

To exercise your rights, contact: info@scholarsinstem.com

9. International Data Transfers

We will not transfer your data outside the EU/EEA.

We may share your data only when necessary, only for educational purposes, and only with our officially listed partners on our website and only with your explicit consent.

Your consent is important to us.
We will never share your information with partners without your clear, informed permission.

10. Security Measures

We use appropriate technical and organizational measures to protect personal data from:

  • Unauthorized access
  • Loss or misuse
  • Alteration or destruction

11. Terms & Conditions of Application

By applying through scholarsinstem.com, you agree to the following:

11.1 Accuracy of Information

You confirm that all information you submit is true, complete, and accurate.

11.2 Original Work

All essays, statements, and application materials must be your own original work.

11.3 No Guarantee of Selection

Submitting an application does not guarantee selection, admission, or funding.

11.4 Eligibility Compliance

You confirm that you are 18 years or older and meet all stated eligibility requirements.

11.5 Program Changes

Scholars in STEM may modify, pause, or cancel any program or selection process when needed.

11.6 Communications

By applying, you agree to receive application-related communication via email.
You may opt out from future opportunity updates at any time.

12. Updates to This Policy

Scholars in STEM may update this Policy periodically.
The latest version will always be available at scholarsinstem.com.




Supporting Students and Scholars in STEM